The ISO 45001 Documentation Package is a vital resource for organizations seeking to implement or improve their Occupational Health and Safety Management System (OHSMS). This comprehensive package includes all the necessary documentation to help your organization comply with ISO 45001:2018, the international standard that outlines requirements for managing occupational health and safety risks and opportunities.

Comprehensive and well-structured documentation is key to creating a safe, efficient, and legally compliant workplace. From hazard identification to emergency preparedness, having robust documentation ensures smooth operations, risk mitigation, and certification success.

Why ISO 45001:2018 Documentation Matters

Proper documentation plays a crucial role in maintaining the effectiveness and consistency of your Occupational Health and Safety Management System. It serves as a structured framework for identifying hazards, assessing risks, defining controls, and demonstrating compliance with ISO 45001:2018 requirements.

This package includes:

Key ISO 45001:2018 Documentation Categories

Core ISO 45001:2018 Documentation Requirements

Management System Documentation

To comply with ISO 45001:2018, organizations must establish, implement, and maintain a management system that proactively manages workplace health and safety. Essential documents include:

• OH&S Manual – Outlines the scope, context, and structure of the Occupational Health and Safety Management System.

• Policies & Procedures – Document health and safety commitments, management responsibilities, and procedural controls.

• Risk & Hazard Assessment Records – Supports the identification of risks and implementation of preventive controls.

• Legal Compliance Register – Identifies applicable legal and regulatory requirements related to OH&S.

• Objectives and Planning Documentation – Establishes health and safety goals, performance indicators, and improvement plans.

Operational and Process Documentation

Clear and accessible process documentation ensures that all employees understand how to work safely and respond effectively to hazards. This package includes:

• Workplace Safety Procedures – Standardized instructions for safely conducting tasks and operations.

• Training and Competence Records – Tracks employee training, qualifications, and safety awareness.

• Contractor Safety Management – Outlines safety expectations and responsibilities for third-party contractors.

• Emergency Preparedness Plans – Details how to respond to fires, spills, injuries, and other emergencies.

• Incident Reporting and Investigation Forms – Enables root cause analysis and corrective action planning.

Monitoring, Measurement, and Improvement Documentation

ISO 45001:2018 emphasizes the need for performance evaluation and continuous improvement. This package includes:

• Internal Audit Checklists and Reports – Verifies the effectiveness of the OHSMS and identifies areas for improvement.

• Management Review Meeting Minutes – Documents top management’s evaluation of system performance and strategic direction.

• Corrective and Preventive Action Procedures – Addresses non-conformities and implements long-term solutions.

• Performance Monitoring Logs – Tracks leading and lagging indicators, such as near-misses and lost-time incidents.

• Continual Improvement Records – Supports proactive efforts to enhance workplace safety and reduce risk.

Legal and Administrative Documentation

• Health and Safety Commitment Statements – Signed declarations from leadership affirming their role in promoting OH&S.

• Communication and Consultation Records – Evidence of worker involvement in health and safety decisions and planning.

• Confidentiality and Ethical Conduct Agreements – Promotes responsible handling of incident data and worker information.

• Document and Record Control Procedures – Ensures up-to-date and accessible documentation throughout the organization.

Ensure Compliance with ISO 45001:2018 Today!

Achieving ISO 45001:2018 certification may seem complex, but the ISO 45001 Documentation Package provides everything your organization needs to establish a safe and compliant workplace. With clear templates, structured procedures, and ready-to-use forms, your path to certification and improved worker safety is easier than ever.

💡 Get started today and build a safer, healthier workplace with a structured, compliant, and effective Occupational Health and Safety Management System!