Last Updated on November 27, 2025 by Melissa Lazaro

How Smaller Food Businesses Can Achieve BRC Without the Stress or Big Price Tag

Whenever I talk to SMEs about BRC certification, the conversation usually starts with concern — not about the standard itself, but about the cost. Things like consultants, software, equipment upgrades, and documentation can feel overwhelming.

But here’s the good news: small and medium manufacturers already have more in place than they realize. With the right approach, BRC implementation doesn’t have to drain your budget or disrupt operations.

This guide is built for one purpose: help you implement BRC V9 efficiently using the resources you already have — while avoiding unnecessary spending and rework.

Start with What You Already Have

Before investing in anything new, it’s worth taking stock of your current system. Most SMEs already have:

• Hygiene rules
• Traceability forms
• Training records
• Supplier info
• HACCP or basic risk assessments

The challenge isn’t starting from zero — it’s organizing and aligning what already exists with BRC expectations.

I worked with a small snack company last year who thought they needed a full system rebuild. After a review, we reused 70% of their existing documents — we just refined language, clarified responsibilities, and added missing controls.

Pro Tip: Fix gaps before redesigning anything. You’ll save hours — and unnecessary expense.

Common Mistake: Buying templates or software before reviewing what’s already working.

Prioritize Mandatory and High-Impact Requirements First

Trying to do everything at once is one of the quickest ways an SME burns time and money. Instead, focus on requirements that protect food safety and influence audit outcomes.

Start with:

• KO (Key Requirements)
• Legal compliance
• HACCP validation
• Traceability and recall
• Allergen controls
• Supplier approval

Once those are solid, move through the remaining clauses in priority order.

One poultry facility I supported passed its first audit with only two minors because they took a risk-first approach instead of trying to “build the perfect system.”

Pro Tip: Fix the “must-haves” first — perfect comes later.

Use Practical, Low-Cost Documentation Systems

You do not need expensive software to pass BRC. Many SMEs run perfectly compliant systems using:

• A structured folder on a shared drive
• Printed SOP binders
• Simplified templates with checkboxes
• A hybrid digital + paper approach

What matters is control — not technology.

Keep record formats simple:

• One-page procedures
• Short checklists
• Clear forms with defined responsibilities
• Easy-to-read monitoring logs

Common Mistake: Overcomplicating documents just because they need to be “official.” Simplicity supports consistency — and auditors notice that.

Build Internal Skills, Not Dependency on Consultants

Consultants can help, but relying on them long-term becomes expensive and creates dependency. SMEs benefit most when the internal team understands the system and owns it.

Here’s a simple staffing model:

• One project lead
• HACCP or food safety lead
• Internal auditor
• Production or hygiene supervisor champion

Training doesn’t have to be costly either — there are affordable online courses, industry webinars, and manufacturer associations offering support.

Pro Tip: Empower one internal “system champion.” When responsibility is shared by “everyone,” progress slows — and gaps grow.

Implement Smart Purchasing Instead of Large Investments

Sometimes SMEs believe certification requires major renovations, new equipment, or expensive redesigns. But the truth is: BRC focuses on control, not luxury.

Instead of full rebuilds, consider:

• Reorganizing storage layouts
• Using floor markings instead of walls
• Repairing equipment before replacing
• Adding labelled containers instead of new rooms
• Creating zoning with airflow, barriers, or workflow — not construction

One bakery passed BRC by installing simple magnetic tool boards, colored zoning tape, and single-use validation logs — instead of purchasing new equipment.

Pro Tip: Make decisions based on risk. Auditors care about safety and compliance — not whether equipment is brand-new.

Leverage Mock Audits and Feedback Instead of Trial and Error

Mock audits are one of the most cost-effective tools an SME can use. They reveal what’s working — and what isn’t — before the real auditor arrives.

Include:

• Internal BRC-style audit
• Traceability test
• Recall simulation
• GMP walkthrough
• Corrective action validation

Don’t skip the debrief. That’s where improvement plans become clear.

Pro Tip: Use real audit language during mock interviews. Staff confidence increases dramatically when the wording feels familiar.

FAQs

How long does implementation typically take for SMEs?
Anywhere from 3–12 months depending on system maturity, staffing, and pace.

Can a small business get certified without expensive consultants or software?
Yes — many SMEs do. The key is structure, consistency, and documented proof.

Is paper-based compliance acceptable?
Absolutely. As long as it’s controlled, consistent, and traceable, paper works just fine.

Conclusion: SMEs Don’t Need Bigger Budgets — They Need a Smart Strategy

Small and medium manufacturers succeed with BRC when they focus on relevance, practicality, and consistency — not complexity. Certification isn’t about spending more money — it’s about building a system that protects product integrity and gives customers confidence.

If you want help taking the next step, you can download a budget-friendly implementation roadmap built specifically for SMEs — or request a starter kit with editable forms and training tools.

Either way, now you have clarity — and that’s where successful implementation begins.