IFS Food Version 8: the only version audited since January 1, 2024.

Documentation kit · IFS Food Version 8

Your IFS Food V8 documentation, without starting from scratch.

Word and Excel templates to prepare the IFS audit, adapt your procedures and secure the 10 KO requirements.

The 5 IFS Food V8 chapters and the 10 KO requirements
HACCP, food safety culture, food fraud, food defense
104 editable files and an IFS and FDA FSMA mapping
GFSI: standard recognized by the Global Food Safety Initiative

Buy the kit · $389

Single-site licenseInstant download30-day money-back guarantee

104

Documents included

IFS V8 chapters covered

KO requirements mapped

GFSI

Recognized standard

Who this kit is for

Designed for food manufacturers supplying retailers and global brands.

Four profiles, one need: an IFS Food V8 documentation base ready to adapt.

Food manufacturers

Processing, packing or storage under private label, own brand or national brand.

Private labelOwn brandRetail

Private label suppliers and co-packers

Co-manufacturers and private-label suppliers: the IFS audit conditions vendor approval.

Co-packingVendor approval

Growing food startups and SMEs

First retail listing or export contract: structure the quality and food safety system from day one.

First listingExport

Consultants and advisory firms

A V8 documentation base to start client engagements without a blank page.

Client engagementsFirm license on request

What is in the kit

104 documents organized by IFS Food V8 chapter.

The kit covers the 5 chapters of IFS Food V8 and addresses each of the 10 KO requirements. It adds FDA FSMA requirements and the Codex Alimentarius HACCP principles.

Master document list · IFS Food V8

Version 2.0, May 2026

104 documents · 82 Word · 22 Excel

Chapter 1 · Governance and commitment

7 documents · Signed policy (KO 1), management review, org chart, food safety culture, performance indicators.

W
Management Review Procedure IFS format
W
Food Safety Culture Procedure 4 dimensions
W
Management Review Minutes Record
X
Continuous Improvement Plan
X
Quality and Food Safety Performance Indicators
W
Organizational Chart and Responsibilities
W
Signed Food Safety and Quality Policy

Chapter 2 · Food safety and quality management system

7 documents · Manual, document control, records, HACCP study, CCP monitoring (KO 2).

W
Document Control Procedure
W
Records Management Procedure
W
CCP Monitoring Procedure
W
HACCP Plan Validation and Verification Procedure
W
CCP Monitoring Form
X
Complete HACCP Study 7 Codex Principles
W
Food Safety and Quality Manual

Chapter 3 · Resource management

9 documents · Human resources, personal hygiene (KO 3), training, workwear, visitors, personnel facilities.

W
Human Resources Procedure
W
Personal Hygiene Procedure
W
Workwear Procedure
W
Visitors and Contractors Procedure
W
Personnel Facilities Procedure
W
Shift Start and Daily Hygiene Check Form
W
Individual Employee Record
W
Signed Visitor and Contractor Access Register
X
Training and Instruction Plan

Chapter 4 · Customer focus and purchasing

10 documents · Customer agreements (KO 4), specifications (KO 5), product development, purchasing, packaging.

W
Customer Focus and Contractual Agreements Procedure
W
Product Development and Modification Procedure
W
Purchasing and Supplier Approval Procedure
W
Packaging Materials Procedure
W
Tender Review Procedure
W
Customer Contract Review and Contractual Agreements Form
W
Approved Supplier Form
W
Raw Material Specifications
W
Finished Product Specifications
W
Supplier Requirement Specifications

Chapter 4 · Plant environment

10 documents · Layout, construction, cleaning, waste, pests, maintenance, compressed air, water.

W
Facility Construction Requirements Procedure
W
Cleaning and Sanitation Procedure
W
Waste Management Procedure
W
Maintenance and Equipment Procedure
W
Compressed Air Management Procedure
W
Water Potability and Quality Procedure
W
Daily Cleaning and Sanitation Execution Record
W
Plant Layout and Production Flow Plan
W
Pest Control Plan
W
Critical Equipment and Failures Register

Chapter 4 · Production control

12 documents · Foreign bodies (KO 6), allergens, receiving, storage, transport, calibration, process validation.

W
Foreign Material and Chemical Hazard Reduction Procedure
W
Allergen Risk Reduction Procedure
W
Receiving and Storage Procedure
W
Transport and Cold Chain Procedure
W
Calibration and Verification of Measuring Equipment Procedure
W
Process Validation and Control Procedure
W
Equipment Qualification Procedure
W
Thermal Process Validation Record
W
Incoming Receiving Inspection Record
W
Site Allergen Matrix
W
Glass and Brittle Materials Register
W
Measuring Equipment Register and Calibration Plan

Chapter 4 · Traceability and integrity

9 documents · Traceability (KO 7), mock recall, food fraud, food defense, FALCPA labeling.

W
Backward and Forward Traceability Procedure
W
Lot Identification and Mock Recall Procedure
W
Food Fraud Vulnerability Assessment Procedure
W
Food Defense Threat Assessment Procedure
W
Food Labeling Procedure (FALCPA 21 CFR 101)
W
Chronological Mock Recall Exercise Report
W
Traceability Test Report with Mass Balance
W
Vulnerable Point Mapping and Threat Register
X
Food Fraud and Food Defense Control Plan

Chapter 5 · Measurements, analyses, improvements

14 documents · Internal audits (KO 8), release, complaints, recalls (KO 9), corrective actions (KO 10).

W
Net Quantity Monitoring and Control Procedure
W
Product Release Procedure
W
Recall Withdrawal and Incident Management Procedure
W
Nonconformity and Corrective Action Management Procedure
W
Customer and Authority Complaint Management Procedure
W
Corrective Action Form with Effectiveness Verification
W
Incident and Withdrawal and Recall Decision Form
W
Signed Release Decision Form
W
Nonconformity Record with Root Cause Analysis
W
Complaint Form and Root Cause Analysis Record
X
Product Testing and Environmental Monitoring Plan
X
Internal Audit Program
X
Plant Inspection Program
X
Environmental Monitoring Program

The 10 KO requirements

6 documents · KO mapping, vigilance record, self-assessment, dedicated action plan, mock audit checklist.

W
KO Compliance Review Procedure
X
KO Vigilance Record
X
KO Self-Assessment Grid Before Audit
X
KO Mock Audit Checklist
X
10 KO Mapping Matrix
X
KO-Dedicated Corrective Action Plan

FDA FSMA · regulatory compliance

6 documents · 21 CFR 117 preventive controls, FSMA 204 traceability, FALCPA labeling, allergens, outbreak reporting, mapping.

W
Food Traceability Rule Compliance Procedure (FSMA 204)
W
cGMP and Preventive Controls Compliance Procedure (FDA FSMA 21 CFR 117)
W
Food Labeling Compliance Procedure (FDA FALCPA 21 CFR 101)
W
Regulatory Allergen Management Procedure
W
Foodborne Illness Outbreak Reporting Procedure
X
IFS V8 and FDA-FSMA Mapping Matrix

Food safety culture

7 documents · Policy, objectives on the 4 IFS dimensions, communication, awareness, maturity assessment, indicators.

W
Cultural Maturity Assessment Procedure
W
Annual Cultural Maturity Assessment Form
W
Internal Communication Plan
X
Awareness Program
X
Objectives on the 4 Official IFS Dimensions
X
Food Safety Culture Indicators
W
Food Safety Culture Policy

Audit and control

7 documents · IFS audit preparation, V8 self-audit grid, auditor visit plan, audit day, deviation closure.

W
Audit Day Management Procedure
W
Standard IFS Auditor Visit Plan
W
Company Presentation Dossier
X
IFS Audit Preparation Checklist
X
Full V8 Self-Audit Grid
X
Post-Audit Deviation Closure Plan
X
Complete V8 Self-Audit Grid

Full master document list, implementation checklist and one complete procedure in the free sample.

Why this kit exists

V8 raised the bar: writing your system from scratch is no longer viable.

5 chapters, 10 KO requirements, a formalized food safety culture. Each one calls for procedures, records and evidence.

V8 requirements

Generic templates don't cover IFS

ISO 9001 or ISO 22000 derivatives: they ignore the KOs, food safety culture, food fraud and food defense.

10 KOs

One KO scored D and the audit fails

A KO scored D triggers a 50% point deduction and no certification, regardless of the overall score.

Retail prerequisite

No IFS certification, no listing

Major retailers require IFS or an equivalent GFSI-recognized standard for private-label and own-brand products.

$12,000 to $30,000

A consulting engagement is costly

20 to 45 consultant days. The kit provides the written base, your budget goes to implementation and the audit.

Clause-by-clause mapping

Every IFS Food V8 requirement → one document in the kit.

Chapter by chapter, the IFS requirements and the documents provided. This is what an IFS auditor asks to see first.

1.1 to 1.3
KO

Governance and commitment: policy, company organization, management review (KO 1, clause 1.2.1)

Signed food safety policyIFS management reviewOrg chartPerformance KPIsFood safety culture plan

2.1

Quality management: documented information control, records management

V8 food safety manualDocumented info controlMaster document listRecords management

2.2 to 2.3
KO

Food safety management: HACCP plan and HACCP analysis (7 Codex principles) (KO 2, clause 2.3.9.1: CCP monitoring system)

Complete HACCP planHACCP teamHazard analysisCCP determinationCCP monitoringValidation & verification

3.1 to 3.4
KO

Resource management: human resources, personnel hygiene, training, personnel facilities (KO 3, clause 3.2.2: personnel hygiene)

Personnel hygiene procedureTraining planWorkwearPersonnel facilitiesVisitor log

4.1
KO

Customer focus and contractual agreements (KO 4, clause 4.1.3: customer agreements)

Customer focusContractual agreementsTender reviewCustomer specifications

4.2 to 4.5
KO

Specifications, recipes, development, purchasing, packaging materials (KO 5, clause 4.2.1.3: raw material specifications)

Raw material specificationsFinished product specificationsProduct development procedureSupplier approvalPackaging materials

4.6 to 4.11

Site, exterior, layout, production premises, cleaning, waste management

Plant layoutConstruction requirementsCleaning & sanitationWaste managementCompressed air & water

4.12 to 4.13
KO

Foreign body and chemical hazard reduction, pest control (KO 6, clause 4.12.1: foreign bodies)

Foreign body controlMetal / X-ray detectionGlass & hard plastic registerChemical hazard controlPest control plan

4.14 to 4.17

Receiving, storage, transport, maintenance, equipment

Receiving & storageTransport & cold chainPreventive maintenanceEquipment qualificationCalibration

4.18
KO

Traceability: forward, backward, by lot, documented annual test (KO 7, clause 4.18.1: traceability)

Forward & backward traceability procedureLot identificationProduction sheetTraceability test (mock recall)Lot register

4.19

Allergen risk reduction, matrix, labeling, cleaning validation

Allergen procedureAllergen matrixAllergen cleaning validationAllergen labeling

4.20

Food fraud: vulnerability assessment and control plan (at-risk ingredients, substitution, dilution, counterfeiting)

Food fraud vulnerability assessmentFood fraud control planAt-risk ingredient matrixVulnerability test register

4.21

Food defense: threat assessment and site protection plan (access, intrusion, bioterrorism)

Food defense threat assessmentFood defense planAccess controlSecure visitor log

5.1
KO

Internal audits: annual program covering the IFS standard, qualified auditors (KO 8, clause 5.1.1: internal audits)

Internal audit procedureAnnual audit programIFS V8 audit checklistStandard audit reportFinding follow-up plan

5.2 to 5.6

Plant inspections, process validation & control, calibration, quantity control, product analysis and environmental monitoring

Plant inspectionsProcess validationMetrology calibrationQuantity controlLab analysis planEnvironmental monitoring

5.7 to 5.8

Product release, management of authority and customer complaints

Product release procedureCustomer complaintsAuthority complaintsComplaint analysis

5.9
KO

Incident, withdrawal and recall management (KO 9, clause 5.9.1: recall/withdrawal/incident procedure)

Recall / withdrawal / incident procedureCrisis teamCrisis communicationAnnual recall testIncident register

5.10 to 5.11
KO

Nonconforming product, deviations, corrections and corrective actions (KO 10, clause 5.11.3: corrective actions)

Nonconformity procedureCAPA formCorrective actions with effectiveness verificationNC registerTrend analysis

Regulatory

Additional regulatory obligations: US FSMA Preventive Controls (21 CFR 117), FSMA 204 traceability, FDA labeling (FALCPA, 21 CFR 101), regulatory allergen management, foodborne illness reporting, Codex Alimentarius HACCP

FSMA Preventive ControlsFSMA 204 traceabilityFALCPA labelingRegulatory allergensFoodborne illness reportingCodex HACCPMapping matrix

Not included

Documents specific to each site, each product, and each process, which must be written case by case based on your actual operations

Customized HACCP study (per product/process)Finished product technical sheets (per SKU)Customer specifications (per buyer)Site-specific food defense planPer-ingredient food fraud vulnerability assessmentThermal validation of your processesQualification of your specific equipment

XThe kit also contains two Excel matrices (10 KO Mapping Matrix, IFS V8 and FDA-FSMA Mapping Matrix), to complete with your own documents.

Technical compliance

The points an experienced IFS auditor checks.

The 10 KO requirements of IFS Food V8. A single one scored D blocks certification.

Governance and commitment

Formalized top management commitment to food safety, quality and customer requirements.

KO 1 · 1.2.1

CCP monitoring system

Validated monitoring of every CCP, with records at a defined frequency.

KO 2 · 2.3.9.1

Personnel hygiene

Hygiene rules written, applied and verified in production areas.

KO 3 · 3.2.2

Customer agreements

Any deviation from product requirements validated with the customer, formalized and traced.

KO 4 · 4.1.3

Raw material specifications

Specifications written, current and signed for all raw materials.

KO 5 · 4.2.1.3

Foreign body risk reduction

Documented risk analysis and controls: metal detection, X-ray, glass, hard plastic.

KO 6 · 4.12.1

Traceability

Forward and backward traceability by lot, tested annually with a mock recall.

KO 7 · 4.18.1

Internal audits

Program covering the entire IFS standard, qualified auditors.

KO 8 · 5.1.1

Recall, withdrawal and incidents

Written procedure, operational crisis team, annual test.

KO 9 · 5.9.1

Corrective actions

Documented for every deviation or nonconformity, with effectiveness verification.

KO 10 · 5.11.3

GFSI

IFS Food: GFSI international recognition

Recognized by the Global Food Safety Initiative alongside BRCGS, FSSC 22000 and SQF. Accepted by major European retailers and a growing number of international retailers.

USA cross-border (Walmart, Costco, Whole Foods)Germany (Edeka, Rewe, Lidl)France (Carrefour, Leclerc, Auchan)UK (Tesco, M&S, Sainsbury's)ItalySpainNetherlandsPoland

IFS V8 quick audit

Where do you stand today?

Answer the 12 questions covering the 5 chapters and 10 KOs of IFS V8 to get your maturity score. Instant result, free, no personal information required.

Question 1 / 12

Chapter 1: Governance and commitment

/ 100

Buy the IFS V8 Package · $389

Deployment process

From order to certification audit, here is the path.

Day 1

Download

Full ZIP: 104 Word and Excel documents.

Weeks 1 to 6

Customization

Logo, org chart, products, processes, suppliers. Site HACCP study from the template.

Weeks 7 to 12

Implementation

Training, records, procedures in the field, traceability tests and mock recall.

Weeks 12 to 16

Mock audit

Internal audit with the V8 grid, review of the 10 KOs, action plan, certification readiness.

Typical timeline: 12 to 16 weeks. From 10 to 20 depending on the site's starting maturity.

Need a hand? Our consultants can tailor the kit to your site and support the rollout, on quote.

Request a quote

Risk-free

30-day guarantee, no questions asked.

You test the package. If you change your mind, we refund you.

You have 30 days to download the package, review its content, open the documents, and verify that the writing quality matches your expectations. If something is off, you write us an email, no justification needed, and the refund is processed within 5 business days. That simple.

Frequently asked questions

Answers to your most common questions.

Is the kit enough to get IFS Food V8 certified?

No. It provides the documentation base required by the standard. Certification depends on implementation: site HACCP study, training, records, demonstrated traceability, a full internal audit.

Are the documents editable?

Yes. 82 Word files and 22 Excel files, no locked PDFs. Neutral layout, ready for your logo and references.

What is an IFS KO?

One of the 10 knock-out requirements of IFS Food V8: a KO scored D triggers a 50% deduction of the maximum points and blocks certification. The kit includes a 10 KO mapping matrix and a KO vigilance record.

Does the license cover several sites?

It covers a single production site, with unlimited internal use. Multi-site rollouts or consulting firms: contact us for a suitable license.

When will I receive the files?

As soon as payment is confirmed, the full ZIP is available for download. Folders by document type: procedures, forms and records, Excel files, manual and policies, audit checklists.

What if the kit does not suit me?

You have 30 days to review it. Write to support@qse-academy.com explaining what does not meet your needs: the refund is issued to your original payment method, 4 to 5 business days after processing.

Take the next step

Your IFS V8 audit file. Ready today.

104 Word and Excel documents, instant download after payment.